Recordation Modernization for Library of Congress



Library of Congress Modernization of Recordation Process


The Library of Congress’s (LOC) United States Copyright Office (USCO) required business and data analysis services to modernize and document the recordation function and  provide the convenience and efficiencies of online filing, including more accurate data, faster processing times, improved public access to information, and a stable and secure IT environment for the future .


of the current state of recordation. Sonora updated the document based on gaps identified during the initial review paying special attention to gaps regarding how customers currently submit a variety of documents (licenses, security interests, wills, transfers, personal data, etc.).  Based on policy decisions made by the USCO, Sonora developed a Future State Report for recordation. The Future State Report should assume a particular IT tool but focused on the business changes necessary for a redesigned recordation program. Sonora also developed a gap analysis between the current and the future states.

Sonora also conducted a fiscal analysis of the updated recordation future state.  The fiscal analysis touched on the fees and fee structure of the recordation program. The analysis is meant to lay the groundwork for a cost/benefit analysis once particular tools are identified for evaluation. Sonora also produced initial documentation of future business requirements.  These requirements were documented in a Business Requirements Document (BRD) for Recordation.  The BRD included (but not limited to) the following: future process map, policies/business rules, business objectives, business environment/resource needs, risks, stakeholder analysis, assumptions, and constraints.  The BRD focused on the business perspective.


The work performed in this assignment involved providing expert advice and assistance in support of Library of Congress modernization effort in order to better carry out its primary function of copyright recordation. We also Provided Management and strategy consulting, including research, evaluations, studies, analyses, scenarios/simulations, reports, business policy and regulation development assistance, strategy formulation to ensure that their efforts at copyright modernization will be successful.

To properly create a future state vision and report for USCO, we provided data validation and analysis support and services to ensure that current state will be mapped to future state properly by creating a data model. The focus of the data model was to ensure that are properly current entities to future entries and also ensure that the reports meet the stakeholder requirements as presented during the stakeholder briefings.

We also conducted stakeholder briefings. Sonora utilized an iterative approach to collect management, technical, and end-user business process information and requirements. Sonora conducted requirements and process definition workshops to define, document, and review requirements for the modernization of the recordation process. Sonora then assessed the level of fit between the detailed business requirements and standard application functionality, discussed best practices around the proposed future state, and guided the team through defining new business processes.


  • Expertise gathering and prioritizing stakeholder input and recommendations.
  • Performing analysis of existing systems.
  • Developing feasible and effective to-be processes to bring the best value to agency mission goals.


Solution Set: Project Management | Business Process Engineering / Business Transformation Services

Tools: Erwin Data Modeler (Erwin), Use Cases, Unified Modeling Language (UML), MS Outlook/ Similar commonly used Email client, MS Project 2007, MS SharePoint, Microsoft PowerPoint, Microsoft Visio